Features in digital invoice processing
From invoice capture and dashboard to contract management, purchasing, budget, mobile access, analytics and AI – see all the modules in Rillion Prime, which Document People implements and operates for you.
Main module
Rillion Prime is the core module in a proven, user-friendly and complete system for electronic accounts payable processing. The idea behind it is that simplicity creates smarter ways of working. We know your time is valuable, so we automate the process by handling all correct invoices through matching them with purchase orders and contracts. You can instead put your expertise where it matters – on the cases with discrepancies. Rillion Prime handles all supplier invoices, whether they arrive as e-invoices, PDFs, or scanned documents.
Rillion Prime can handle many companies in parallel across group structures. Does your company operate across several countries and languages? That's no problem – varying VAT rates in different countries are everyday business for us. We even offer warning lists for disreputable suppliers.
ERP integration with more than 50 different systems
Including Dynamics 365 Finance & Operations, Business Central, C5, Navision, Dynamics AX, XAL, e-conomic and M3.
The dashboard
With Rillion Dashboard, you get the full overview. In this web-based control panel, you can follow everything happening in Rillion Prime.
You'll quickly find that digital invoice processing in Rillion Prime delivers major efficiency gains. With Dashboard, you can take those efficiency gains to a whole new level. Once you have an overview of status, process and valuable key figures, you can identify bottlenecks in the organization and spot opportunities for improvement. Many customers also use the increased visibility to renegotiate, for example, trading terms and volume discounts with suppliers.
Make sure the right employees have access to the right information. The logical and flexible approach makes it easier to ensure employees have access to the latest information, so they're always ahead of the curve. You can also use it to communicate internally with the built-in Bulletin Board.
Contract management
Contracts are the ideal starting point for our specialty: automation from order to payment.
With Rillion Contract, you no longer need to spend time approving the same invoice month after month. The system matches, checks and processes all invoices related to signed and approved contracts. Receiving a payment advice isn't a problem either. Rillion Contract can even generate invoices from a contract itself (self-billing).
The web-based Rillion Contract simplifies and transforms the way your organization works with contracts. It functions as an electronic contract database that's always available and searchable. With a flexible permissions structure, you can decide who sees what and who receives reminders about important dates in the contract. When contracts are easily accessible across the organization, it becomes easier to comply with them, and efficiency increases.
Purchase order matching
Matching between received invoices and purchase orders can happen at invoice-total or line-item level. An invoice can contain items from multiple purchase orders, and a purchase order can be matched against several different invoices, regardless of whether they've been delivered fully or partially.
The principle is to automate as much of the process as possible, so you can focus your energy on handling the discrepancies. To keep things organized and make the work easier, discrepancies are categorized and color-coded so you can quickly get an overview. If you then actively work with matching statistics, you can reach out to the suppliers with many discrepancies to further improve automation.
You can set a tolerance for how much an invoice may deviate from an order – at invoice-total and line-item level, as a percentage or as a precise amount. Different parameters can be used for different companies and suppliers.
Purchase order system
The best way to control costs is to get a handle on them before they happen. By managing, regulating and automating purchasing through Rillion Buyer, you gain better control of the business and, in turn, greater profitability. It's also an effective way to put a stop to erroneous purchases.
In Rillion Buyer, you can create an individual shopping cart tailored to each employee's purchasing needs – a bit like having your own online store that only contains what you need, at the best prices. Rillion Buyer can, of course, also be used for free-text orders.
By focusing on the company's purchasing, more requisitions can be standardized and automated. Once a purchase is approved and coded, most of the work involved in checking the subsequent supplier invoice is already done. Purchases can be made directly on the supplier's e-commerce site, and a requisition is automatically created in Rillion Buyer based on the purchases made, ensuring correct handling going forward, including approval.
Investment request and budget
Rillion Budget is a product for budget requests. By linking Rillion Budget with Rillion Buyer, requisitions are matched against project or investment budgets, giving you full control over project expenses and letting you see early on whether you risk exceeding the budget.
When a need arises in the organization, you can create a budget request in Rillion Budget. When the investment budget is created, it's approved according to the same approval rules used for all products in Rillion Prime. Rillion Buyer then checks that the requisition amount doesn't exceed the approved budget request.
With the Reports feature, you can easily navigate and access information about purchases, investment budgets, purchase orders and matched invoices – an overview of the entire process from budgeting to payment, which is invaluable when evaluating projects.
Document management
Rillion Documents lets you import, archive and send various types of documents out for approval – such as employment contracts, data sheets, warranty certificates, financial statements, meeting minutes and much more. The solution gives you a quick overview of your business documents, along with control over who has access to view them. It saves time and paper, and lets you share documents across the company in a flexible and secure way.
Documents can be registered manually or imported from various sources, for example from a scanning solution or as a feed from your finance system, and then sent for approval according to a predefined workflow. You can easily create and maintain your own workflows for automatically handling specific document types.
Smartphone access
Rillion Mobile is a module that gives even broader access to Rillion Prime. Employees can now approve invoices just as easily as they check their email on a smartphone or computer. Even the busy employee who's constantly traveling can process electronic invoices just as quickly as in the office – while waiting for a flight, after a customer visit, on the train, or during a meal.
Rillion Mobile can be used no matter which phone or tablet you have. It's a web app tailored for mobile devices. If your device can access the internet, you can also process your invoices in Rillion Mobile – simply log in via your web browser, with no installation required.
Rillion Analytics
Rillion Analytics gives you insight into data and key figures for the entire purchase-to-invoice flow in real time. The module gathers information on supplier performance, unpaid invoices, payment status and compliance with agreed payment terms into clear dashboards, so you can quickly see where bottlenecks arise in the approval process.
You get concrete metrics on your level of automation – including what share of invoices are processed entirely without manual intervention and what the average processing time is – along with the ability to track expected cash flow based on the purchases and invoices already in the system.
Reports can be tailored to different recipients, from finance staff to controllers and the CFO, in a user-friendly interface that requires no technical expertise. That means management can get direct access to the relevant figures without having to log into the invoice system itself or wait for a report from the finance department.
Rillion AI
Rillion AI automates several of the tasks in the invoice flow that traditionally required manual processing. The module reads invoices – whether received as scanned documents, PDF files or e-invoices – and automatically extracts line items, supplier details and amounts with high accuracy, without needing templates set up for each individual supplier.
Based on previous account coding, Rillion AI automatically suggests the correct accounts and cost centers, and the suggestions become more accurate the more invoices the system processes. In the same way, it can suggest who should approve a given invoice based on previous approval patterns – even in cases that deviate from the norm.
The module also includes a built-in AI assistant that employees can ask questions – about anything from a supplier's previous account coding to help with the system itself – without having to wait for support. The result is shorter processing time per invoice and significantly less manual work in day-to-day invoice handling.
Make everyday work easier
Book a demo and find out how Document People can automate your invoice flow.